BASIC FUNCTION: Under minimal supervision, the Manager of Buildings and Grounds supervises and coordinates buildings and grounds programs and activities, including grounds maintenance and building maintenance; coordinates assigned activities with each school site and the District Office; maintains and inspects various District sites to assure safe, orderly and clean grounds for students, staff and the public. Exercises direct supervision over buildings and grounds and assigned department staff.

 

REPRESENTATIVE DUTIES: (Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements).

 

ESSENTIAL FUNCTIONS:

• Plans, assigns, schedules, inspects, and supervises a wide variety of skilled and semi-skilled work in the daily upkeep and repair of District facilities to provide a safe and appropriate environment for students and staff; develop and implement programs for preventive maintenance.
• Provide technical expertise, information and assistance to immediate supervisor regarding grounds keeping and building repairs and maintenance; assist in the formulation and development of policies, procedures and programs to ensure an economical, safe and efficient work environment; advise immediate supervisor of unusual trends or problems and recommend appropriate corrective action.
• Comply with state requirements involving reporting and monitoring of state run programs; enforce and comply with District, state and federal policies and regulations on all activities.
• Work with school site administrators and central office staff to coordinate building maintenance and grounds activities.  
• Implement long- and short-term plans and activities; administer maintenance programs for the District; provide emergency call-out repair services.  
• Monitor and evaluate the efficiency and effectiveness of the Buildings and Grounds Department’s performance; develop a system to ensure quality control and that all work orders are followed through to completion.
• Plan, direct, coordinate, and review the work plan for buildings and grounds; assign work activities, projects and programs to District personnel and contractors; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
• Provide coordination and communication for buildings and grounds projects at each school site, District offices, and outside agencies; negotiate and resolve sensitive and controversial issues.
• Conduct a variety of organizational studies, investigations, and operational studies based in part on new developments and regulations in building and grounds maintenance; recommend modifications to maintenance and grounds programs, policies, and procedures as appropriate.
• Work in conjunction with site administrators to develop an annual maintenance plan for each site.
• Maintain knowledge of OSHA rules and regulations and other regulatory agencies, and assist in the assurances of compliance with those rules.
• Assist in budget development, review budgetary and financial data, monitor expenditures with established guidelines.  
• Develop and maintain a variety of narrative and statistical reports, records and files.  
• Monitor and approve time records of all staff and approve all overtime using established procedures and budgets.
• Resolve employee complaints and problem presented by union representatives.
• Respond to after-hours emergency calls and performs after-hours stand-by duty as needed.
• Train and supervise the performance of assigned personnel; recommend, coordinate and arrange for training of subordinates; interview, select and evaluate employees, and recommend transfers, reassignment, termination and disciplinary actions; review recommendations for employee transfer and promotion; counsel employees regarding performance and attendance problems.
• Attend and conduct in-service meetings and staff meetings as required.
• Provide cross-training to staff.
• Perform related duties as assigned.

 

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities.  Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

 

KNOWLEDGE OF:

Methods, materials and equipment used in the building and maintenance trades including HVAC, plumbing, carpentry, painting, glazing, electrical, locksmithing and grounds keeping

Building and construction practices and laws governing the construction, maintenance and repair of schools and public buildings  

Appropriate safety precautions and procedures

Proper methods of storing equipment, materials and supplies

Civil engineering and maintenance techniques

Administration and management control methods

Planning techniques

The methods, materials, and equipment used in the various building and ground maintenance specialties

Building construction and maintenance practices and the laws governing construction and repair of public school buildings

Grounds maintenance practices

Building code regulations and compliance

Health and safety regulations

Environmental and hazardous material handling, waste and disposal

District, union, state and federal personnel regulations and procedures

District administrative procedures

State construction and building codes

Planning, organization and coordination needed for assigned program

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students

Correct English usage, grammar, spelling, and punctuation

Computer software, hardware, and related technology

 

ABILITIES TO:

Must have oral and written communication skills

Prepare rough sketches and estimates of materials and labor

Plan, lay out, schedule, prioritize and schedule work

Operate Microsoft Word & Excel, Facility Maintenance Management software, and CAD applications desirable.

Develop management control systems

Develop and implement programs to improve organizational effectiveness and efficiency

Communicate effectively

Document results of projects and investigations

Read, interpret, and work from drawings and blueprints

Estimate materials and labor costs

Layout, schedule, direct, and control a diversified maintenance work program

Supervise, train and evaluate personnel

Maintain detailed records and prepare reports

Develop and monitor budgets

Produce and interpret spreadsheets

Meet deadlines with severe time constraints

Establish and maintain effective relationships with others

Work independently and with little supervision

Operate personal computer, related software, and other office equipment

 

PREREQUISITES

• Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in engineering, construction field or related field.  A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.  
• Five (5) years increasingly responsible experience in the maintenance of buildings and grounds
• Valid California Driver’s License, if applicable

 

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

 

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; exposure to a variety of childhood and adult diseases and illnesses; occasional exposure to a variety of weather conditions; exposure to heated/air conditioned and ventilated facilities; exposure to a building in which a variety of chemical substances are used for cleaning, instruction and/or operation of equipment; loud noises at times

 

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 50 pounds, occasionally 50+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

 

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.