Ref: 10276

 

The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five (5) days for internal candidates based on our collective bargaining agreement.

 

 

BASIC FUNCTION: Under direction, complete technical work in issuing identification badges and operating electronic fingerprint equipment; forward fingerprints electronically to the California Department of Justice; maintain accurate records; schedule appointments; perform minor repairs; effectively communicates with the public, District employees and the California Department of Justice. 

 

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

 

ESSENTIAL FUNCTIONS:

• Use Live Scan machine to fingerprint employees, job applicants, contractors and volunteers for the District and contract agencies (e.g. other school districts, recreational leagues, city agencies, etc.) in order to submit prints to the California Department of Justice for evaluation; review documentation for quality and accuracy prior to submitting. 
• Check identification, record information, collect fees, and prepare, process and issue confidential fingerprint clearances and non-clearances; keep records and accounting of fingerprint cards and badges issued and fees collected. 
• Work closely with OUSD Police Services, California Department of Justice, Talent, District managers, public agencies and the general public.
• Maintain applicant records of a confidential nature to comply with regulatory requirements.
• Maintain fingerprinting equipment to ensure equipment is in operating condition; make requests for repairs; maintain records of expenditures for repair of fingerprinting and photography equipment. 
• Maintain inventories of supplies and materials to ensure items availability.
• Monitor and oversee income generation from fingerprinting process (e.g. collects fees, prepares deposits, etc.) in order to meet income and expense projections.
• Process fingerprints to the Department of Justice for the purpose of receiving determination of clearance status.
• Respond to inquiries from a variety of internal and external parties (e.g. staff, public agencies, etc.) to provide information regarding fingerprinting process and application procedures and/or providing general direction.
• Make appointments with candidates and others for fingerprinting in order to determine eligibility for employment; may fingerprint on a drop-in basis. 
• Perform a variety of complex and specialized clerical duties in support of fingerprinting/background check programs and functions including, but not limited to reviewing, revising and upgrading forms and procedures as needed. 
• Review information from Department of Justice and FBI to ensure employability of candidates and forward appropriate information to various Talent and Police Services staff. 
• Prepare and issue initial and replacement District I.D. badges. 
• Maintain the security of equipment and documents; responsible for document certification.  
• Verify and process bills received from Department of Justice for background check services. 
• Keep informed on legislation and legal decisions affecting hiring and fingerprinting procedures, as well as applicable laws and regulations, and recommends procedures to ensure compliance.  
• Interpret documents such as safety rules, operating and maintenance instructions and procedure manuals; write routine reports and correspondence; give instructions and train other division personnel.  
• Perform other related duties as required.   

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities.  Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

 

KNOWLEDGE OF:

• State laws and regulation governing background checks, preferably for school districts
• Fingerprinting techniques and procedures
• Taking photographs and the use of photographic equipment
• Principles and practices of database entry and maintenance
• Filing systems including alphabetical, numerical, chronological and subject
• General office practices and procedures
• Basic principles and practices of accounting
• Correct English grammar, spelling, punctuation and vocabulary 

ABILITY TO:

• Understand the fingerprinting process and to operate a Live Scan fingerprint machine
• Read, and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
• Write routine reports and correspondence
• Obtain, clarify, and exchange information
• Identify basic fingerprint patterns
• Make minor repairs, change blubs, ribbons and cartridges
• Secure documents and equipment
• Calm and reassure anxious and angry people
• Provide effective customer service
• Speak to groups and solve practical problems
• Make independent decisions and accurately interpret laws and practices
• Organize and maintain alpha and numeric files/records
• Perform mathematical calculations
• Communicate effectively, both orally and in writing
• Maintain confidentiality
• Take oral instructions
• Establish and maintain effective and cooperate working relationships with a variety of people (District employees, agencies and the general public) in a multicultural setting
• Operate a personal computer with related database software applications 

PREREQUISITES

• High school diploma or equivalent, completion of an approved fingerprint administration and identification training program
• Certification to roll fingerprints by the State Department of Justice
• Two (2) years experience “rolling” full sets of fingerprints in a high-volume environment
• Prior records maintenance and fee reconciliation experience required
• Valid California Driver’s License 

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

 

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; exposure to angry or distraught people; may be exposed to infectious disease; may be required to wear latex gloves

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting; standing for prolonged periods of time; lifting, carrying, pushing, and pulling objects up to 20 pounds, occasionally 20+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; required to use repetitive hand/arm/shoulder movement; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

 

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.